Best GPS Time Tracking Tools for Managing Multiple Job Sites
Multiple job sites raise real payroll and job costing risks depending on how construction crews are managed. Crews are moving constantly from phase to phase, from site to site, as well as from one service call to another. However, due to the complexity of managing multiple job sites, manual job switching can result in misallocated hours and missed travel time from job to job. Fortunately, GPS time clocks provide automated and reliable solutions for these issues.
This article compares four popular tools (Workyard, busybusy, ExakTime, and Timeero) that allow contractors to use GPS time clocks for tracking multi-site jobs. Comparisons have been made based on multi-site job tracking and GPS time clock capabilities.
| KEY TAKEAWAYSTop Tools in 2026 conduct auto job costing with geofencing Continuous GPS provides a full trail of workers, while point tracking only provides the starting/ending point of travelLeading platforms use local syncing to prevent data loss when workers travel to remote locations |
1) Workyard: Continuous GPS Tracking for Multi-Site Crews
What is Workyard?
Contractor-focused work management software, such as Workyard, is engineered to manage multi-site crews. GPS tracking is utilized for accurate timekeeping to provide the proper time data throughout the day via a continuous method.
Key Features:
- Continuous GPS with breadcrumb trails
- Automatic job and cost code switching
- Offline time tracking
- Accurate travel time capture
- Payroll integrations with QuickBooks, Gusto, and ADP
Cost:
$6/user/month + $50 base fee, with a Pro plan from $13/user/month.
Pros:
- High GPS accuracy with breadcrumb trails ensures verification across various jobsites.
- Automatic job and travel time handling simplifies job costing and payroll.
- Supervisor tools help identify timecard issues before payroll submission.
Cons:
- Advanced features like reporting are limited to higher-tier plans.
- Base fee is charged in addition to per-user pricing.
Best Use Case:
Use Workyard to acquire verified labor data for accurate payroll processing and invoicing, as well as job costing, across multiple active job sites by contractors.
2) busybusy: GPS Verification and Photo Documentation
What is busybusy?
Geographically verified GPS timekeeping and respective photo documentation are features of the busybusy time-tracking app which will help with accountability for crews working in short rotations on temporary job sites.
Key Features:
- GPS-verified punches
- Photo documentation for job verification
- Equipment tracking
- Kiosk mode for team clock-in
Cost:
$11.99/user/month + admin fee.
Pros:
- Photo verification ensures accountability alongside GPS data.
- Useful for documenting equipment usage and worker activity.
Cons:
- GPS is tracked only during punch events (clock-in and clock-out), not continuously.
- Limited scheduling and compliance tools for more complex job tracking.
Best Use Case:
Busybusy is a great solution for service/contractor crew members and subcontractors that require documentary evidence and GPS tracking of their work at a short-term job site.
3) ExakTime: Rugged Hardware with GPS Tracking
What is ExakTime?
ExakTime is known for its use of GPS time tracking and has rugged GPS hardware for added accuracy in time-recording for large stationary types of jobsites and may also work without an Internet connection.
Key Features:
- Rugged field hardware for durability
- GPS location tracking
- Offline tracking capabilities
- Labor reports for job costing
Cost:
$9/user/month, with hardware sold separately.
Pros:
- Durable hardware works well in harsh environments.
- Offline tracking is reliable for areas with limited connectivity.
Cons:
- Requires additional hardware, which adds setup complexity and cost.
- Not ideal for crews that frequently move between sites.
Best Use Case:
ExakTime is the best option for businesses engaged in large stationary jobsites, infrastructure jobsites, and utility jobsites because they need a durable piece of hardware and offline functionality due to the nature of the work being done there.
4) Timeero: Route-Based GPS Tracking for Travel-Heavy Crews
What is Timeero?
Timeero provides information on the route traveled by the crew, as well as miles traveled for reporting, and is good because it does not provide exact locations for job site verification.
Key Features:
- GPS route tracking for visibility on travel paths
- Mileage capture and geofence alerts
- Offline tracking
Cost:
$4–$8/user/month.
Pros:
- Provides strong mileage tracking and route history for travel-heavy crews.
- Easy to set up compared to more complex construction management systems.
Cons:
- Limited construction-specific job costing features.
- Focus on mileage rather than job-site-specific GPS tracking.
Best Use Case:
Use Timeero for crews where tracking mileage is more important than validating specific job sites, such as crews that are constantly moving around from one job to the next.
How GPS Time Clocks Support Multi-Site Crews
A GPS time clock is ideal if your crew works at multiple sites and logs their hours worked by location through the use of a timestamp from the respective location of each job site.
- Precise Time Allocation:
GPS time clocks provide clear location data, showing exactly where workers spent their time, which eliminates misallocated hours. - Handling Travel Time:
Many of these tools (like Workyard and Timeero) capture travel time separately, ensuring it doesn’t distort job costing. - Offline Support:
Tools like ExakTime and Timeero offer offline tracking, allowing time to be stored locally and synced once connectivity is restored, preventing gaps in data. - Supervisor Oversight:
Workyard, for instance, surfaces timecard issues in real-time, allowing supervisors to make corrections before payroll is processed. - Payroll and Job Costing Integration:
All four tools integrate with payroll and accounting systems, ensuring that verified hours flow into these systems with minimal manual input, saving time and reducing errors.
Conclusion: Which GPS Time Clock Tool is Best for Your Crew?
All four products (Workyard, busybusy, ExakTime, and Timeero) are developed to meet the various needs of the construction industry.
- Workyard is perfect for contractors managing multiple active jobsites and requiring detailed time tracking with accurate GPS and travel time handling.
- busybusy suits subcontractors or service crews needing accountability with photo verification and GPS tracking, especially on rotating jobsites.
- ExakTime works best for large or stationary sites where rugged hardware and offline capabilities are essential.
- Timeero is ideal for crews that need strong mileage tracking and route visibility, especially for travel-heavy work.
Ultimately, the type of GPS time clock you choose for your crew depends on your crew’s mobility or lack thereof and what type of complexity your job site requires.
FAQs
What challenges arise when tracking time across multiple job sites?
Tracking across multiple job sites often leads to missed travel time, misallocated hours, and inconsistent job coding, especially when job switching is done manually.
How do GPS time clocks handle workers moving between sites on the same day?
Even if workers forget to switch jobs, GPS time clocks record location-based timestamps throughout the day, ensuring a clear timeline of where work occurred.
How are jobsites defined in GPS time clock systems?
Jobsites are typically defined using map pins, addresses, or geographic boundaries, helping to assign hours correctly as crews move.
Can travel time be automatically detected and separated from work time?
Yes, some GPS time clocks, such as Workyard, automatically detect and separate travel time from work time.
How does offline tracking work for crews at different sites?
When a crew is offline, their clocked-in punches are stored locally and synced once the device reconnects to the internet.
What happens if a worker forgets to switch jobsites?
Supervisors can review GPS location data to correct timecards accurately, ensuring no time is lost or misallocated.
Related Posts
